OpenNTF Alliance Steering Committee Meeting MInutes from June 18, 2009
OpenNTF Alliance Steering Committee
Meeting Minutes: June 18, 2009
Conference Call
Members: Vince Schuurman (Chairman), Bruce Elgort, Nathan Freeman, Ludwig Nastansky, Justin Hill, John Head (absent), Rob Novack, Brent Peters (absent), Scott Johnsen (absent)
Others Present: Peter Tanner, Niklas Heidloff, Steve Castledine
Proceedings:
Meeting called to order at 11:00 am ET by Vince Schuurman.
Last month’s meeting minutes were approved.
Resolved – Formally make Peter Tanner the IP Manager for OpenNTF.org to approve and process requests for committers and contributors, IT issues, etc.
IP Working Group Update by Peter Tanner
IP Working Group Meeting originally scheduled for June 5 has been rescheduled for Friday, June 19 at 10:00 am ET.
Agenda
· OpenNTF IP Working Group first meeting
· Encourage all to attend
· Licensing will NOT be discussed, this will be deferred until a second meeting
· Copyright discussion of issues relevant to copyright law
· Review the Alliance structure, rules, process for membership by companies and individuals
· How to become a contributor and committer
· Concept of repository
· Project workflow
Technical Committee Update by Niklas Heidloff & Steve Castledine
Resolved to make Steve Castledine and Niklas Heidloff committers to the managed catalog.
Resolved – Language changes to the Contributors agreement
· Contributors will no longer be required to document employers’ permission to provide a waiver
· Contribution document – “contributors give OpenNTF worldwide rights… “ will be dropped from this document.
· Terms of Service for Web sites accessed by widgets is the responsibility of the user
Discussion of who can help where. Niklas provided a list of activities that need to be done. He will set up a meeting with those who volunteered for something the week of June 22.
IBM has 11 widgets that they will post as 11 projects. We would like to get other non-IBM projects posted before IBM posts more projects so Niklas will hold off until then.
Need an infrastructure in order to make the discussion template a project. Specification, release schedule, feature descriptions and other work needs to be defined on OpenNTF. What exists today is very limited. New materials in support of new projects will be posted in a secure area, reviewed by Steering committee.
Strategy Working Group Update – Nathan Freeman
Would like to have more discussion from the Steering Committee members on OpenNTF discussion board.
OpenNTF.org/internal will give a page with pointers to each of the forms.
Meeting adjourned at 12:00 am ET
Minutes submitted by Scott Johnsen
Next meeting: July 2, 2009
11:00 am ET
Announcement: IP Working Group Conference Call - Friday, June 19th, 2009 - 10 AM EDT
The IP Working Group will be having a conference
call to present our initial thoughts on the following topics:
1. Copyright Education
2. Company Alliance Membership
3. Employee Copyright Waivers
4. Repository Workflow
Call information and web conference
data to be posted later
Anyone who is eligible for the IP Working
Group may attend. That includes all members of the Steering Committee and
anyone who is a committer (chef) or contributor (cook).
For web conference and call-in information,
please visit the IP
working group discussion database.
OpenNTF Alliance Steering Committee Meeting Minutes from June 8, 2009
OpenNTF Alliance Steering Committee
Meeting Minutes: June 8, 2009
Conference Call
Members: Vince Schuurman (Chairman), Bruce Elgort, Nathan Freeman, Ludwig Nastansky, Justin Hill, John Head, Rob Novack, Brent Peters, Scott Johnsen
Others Present: Peter Tanner, Niklas Heidloff, Steve Castledine
Proceedings:
Meeting called to order at 10:00 am ET by Vince Schuurman
Last month’s meeting minutes were approved after modification (“IT Working Group” changed to “IP Working Group”)
IP Working Group Update by John Head, Peter Tanner
The group will initially cover 4 topics:
- IP Working Group Meeting originally scheduled for June 5 has been rescheduled for Friday, June 12 at 11:00 ET.
- First order of business is the country of origin must be declared. Although this is open for discussion, the United Kingdom and the United States are the most likely choices. The Country of record for the OpenNTF Alliance will likely be the same as the copyright law of record. Recommendations will be presented to the Steering Committee for the first 3 points above at the June 18 meeting.
- Recommendations for licensing will follow sometime after that
- Resolved to change the current IP language on OpenNTF.org to allow Contributors to post as long as they assert that they have permission from their employer. This was the current intent of the policy, so this change will make the policy more accurate and consistent across policies.
- Resolved to allow at least 2 non-IBM projects posted to the repository prior to finalizing the licensing.
Nathan wants to encourage all the members of the Steering Committee to get involved in the Forum discussions. Everyone should have some comments representing their perspectives on these issues.
Technical Committee Update by Niklas Heidloff & Steve Castledine
- Discussion about a variety of technical tasks and the breakdown of those tasks. Niklas and Steve are looking for more help to move these tasks forward.
- IBM is considering open sourcing the discussion template, which would allow the community to extend it. IBM could then take the extensions back into the product.
Question about why IBM wouldn’t allow all standard templates to be open source.
Answer revolved around how the discussion template could be a model for future templates including the mail template. IBM has not yet committed to this.
- Suggestion for the Strategy group to recommend a Development contest in an effort to make N/D app dev and OpenNTF attractive to new developers. Perhaps some prizes for Lotusphere tickets, expenses, etc.
- Would like to find ways to kick off new projects to encourage more participation. Needs more discussion as part of the Strategy Working Group.
Meeting adjourned at 11:00 am ET
Minutes submitted by Scott Johnsen
Next meeting: June 18, 2009
OpenNTF.org Alliance Steering Committee Meeting Minutes from May 28th, 2009
Members: Bruce Elgort (acting Chair), Nathan Freeman, Vince Shuurman (absent), Ludwig Nastansky, Justin Hill, John Head, Rob Novack, Brent Peters (absent), Scott Johnsen
Others Present: Peter Tanner, Niklas Heidloff, Steve
Proceedings:
Meeting called to order at 11:00 am ET by Bruce Elgort
Last month’s meeting minutes were approved.
IBM has agreed to allow us to record and make public the recording of the OpenNTF Alliance meetings.
Welcome Bruce Elgort, acting Chairman of the OpenNTF Alliance
Elected Scott Johnsen as Secretary of the OpenNTF Alliance.
Meeting Minutes will be published on the OpenNTF.org blog.
IP Working Group Update by John Head, Peter Tanner
- The group will initially cover 4 topics:
Copyright law education
Review the Alliance and the Employee Copyright process documents
The project workflow on the OpenNTF.org site and provide recommendations to steering committee
Licensing
- Recommendations to the working group for the first 3 points above on June 5
- Recommendations for licensing will follow sometime after that
Technical Committee Update by Niklas Heidloff and Steve
- Discussion of the number of projects, project releases, code in the code bin, site statistics and number of licenses used on the OpenNTF.org site.
- Discussion about a new UI for the site, new discussion template and updating the projects.
- Looking for technical help to update the site. (Bruce volunteered to help out.)
Strategy Working Group Update – Nathan Freeman
- Communication Policy recommendations are posted in the Strategy Working Group forum
- Discussion about priorities – set a communication policy, define required infrastructure such as working group membership, shared calendars, member profiles, etc.
- Resolved to authorize the Technical Committee (Niklas & Steve) be the public voice of OpenNTF on Social Networking sites (blogs, tweets, etc.) to blog & tweet
- The secretary will have access to the OpenNTF blog to post the meeting minutes
Resolved to make the Chairman of the OpenNTF Alliance the Press Contact of record
Resolved to make the working group discussions databases will have anonymous Reader access and Registered Users Author access until we can distinguish members of a particular working group.
Meeting adjourned at noon ET
Minutes submitted by Scott Johnsen
Next meeting: June 4, 2009
Summary of Inaugural Meeting of the OpenNTF.org Alliance Steering Committee
Note: this is not the full final version
of the Steering Committees minutes, but simply a summary until such time
as the committee is able to prepared detailed minutes from the audio-recording
of the call.
Resolved to accept the initial membership
Elected Vince Schuurman as Chairman
of the Steering Committee for a period of 6 months
Resolved to make meeting minutes public
Resolved to audio record meeting for
archival purposes
Proposal to publish audio recording
-- proposal tabled until future date
Resolved to request a report from an
independent legal council on the process of establishing a 501(c)(6) NFP
Trade association, including costs, risks and resulting benefits.
Resolved to amend Alliance agreement
to consider any registered user as eligible for Working Groups
Resolved to permit Steering Committee
to limit membership in any given Working Group
Resolved to create an Intellectual Property
Working Group for OpenNTF.org, which will address IP and general legal
issues.
Resolved that IP Working Group would
be limited to Alliance member representatives and any past or current OpenNTF.org
project contributor. (ie: Project Chefs)
Elected John Head as Chair of IP Working
Group
Resolved that no further projects will
be put in OpenNTF.org Catalog until SC accepts new IP policy and project
release model.
Resolved to create a Strategy Working
Group for OpenNTF.org, which will be responsible for setting general processes
and objectives for the Alliance.
Resolved that Strategy Working Group
would be open to all registered users of OpenNTF.org
Elected Nathan Freeman as Chair of Strategy
Working Group
Tasked Strategy Working Group with proposing
a Communications policy for OpenNTF.org
Tasked Strategy Working Group with proposing
a long-term Working Group decision process
Resolved that until the SC has defined
a new process, Working Group Chairs will be solely responsible for achieving
consensus and creating resulting proposals for the SC.
Resolved to create a Technical Committee
that is responsible for the day-to-day operation of OpenNTF.org and the
implementation of the SC's decisions
Elected Niklas Heidloff as Chairman
of the Technical Committee
Tasked Technical Committee with the
creation of Working Group communications & operational features
on OpenNTF.org site
Tasked Technical Committee with continuing
site redesigns into the Projects area of the site.
Resolved to permit resolutions to be
passed via email from SC membership, with the chair being responsible for
official record keeping
Proposed creation of an office of Secretary
of the Steering Committee -- proposal tabled until future date.
Resolved to meet again on May 28, 2009
at 11AM ET for 1 hour.