OpenNTF Board Meeting Minutes 20 October 2011

Attendees

John Head, Corey Davis, Bruce Elgort, Peter Tanner, Per Henrik Lausten, Elijah Lapson, Sean Burgess, Julian Woodward, Pete Janzen, Justin Hill

1. Peter discussed several motions that were required to initiate the OpenNTF membership and Board of Directors.

RESOLVED, that the following organizations, who have executed Membership Agreements for OpenNTF, be accepted as Members, and that the persons, listed below, having been appointed by their organizations as their representatives, be accepted as such.

A picture named M2

CARRIED unanimously

RESOLVED, that election of the Member Representatives of the Board of Directors was carried out according to the terms of the OpenNTF Bylaws, and that the following Member Directors have been elected for the terms commencing October 17, as specified in the chart below.

Elected for two years – in order of number of votes received:
Bruce Elgort
Brent Peters
Julian Woodward
John Head
Corey Davis

Elected for one year – in order of number of votes received:

Per Henrik Lausten
Sean Burgess
Justin Hill
Stuart McIntyre

CARRIED unanimously

RESOLVED, that election of the Contributor Representatives of the Board of Directors was carried out according to the terms of the OpenNTF Bylaws, and that the following Contributor Directors have been elected for a one year term commencing October 17.

Niklas Heidloff
Rene Winkelmeyer
Elijah Lapson

CARRIED unanimously

2. The Directors made the following appointments:

– Bruce Elgort - Chair of OpenNTF.
– Corey Davis - Treasurer
– Peter Tanner - Chair, IP Committee
– John Head – Chair, Marketing Committee
– Niklas Heidloff – Chair, Technical Committee
– Elijah Lapson – Secretary

The Directors also agree to continue to use the services of the following professional consultants.

Ros Aylward, Accountant.
Howard Zaharoff, Attorney

The Directors agreed to continue to accept the following governance documents as the basis for OpenNTF for the following two weeks – at which time they will discuss approving them for an indefinite period.

OpenNTF Intellectual Policy
OpenNTF Privacy Policy
OpenNTF Terms of Use
OpenNTF Coypright or Patent Infringement Notification Policy
OpenNTF Bylaws
OpenNTF Antitrust Policy
OpenNTF Membership Agreement

Peter discussed process for moving forward to create nonprofit – which will require completing an IRS Form 1024 and submitting it to the IRS.

Communication policy - John Head recommended the need for a single voice to communicate information from the OpenNTF Board such that the unified communication is consistently delivered by that single person.

John suggested making Vince Schuurman, Nathan Freeman and Bruce Elgort into permanent Honorary Directors, who would be welcome at future Directors meetings, though would not have a vote in their honorary director capacity. Corey moved and Pete seconded a motion to create such positions.

Bruce discussed pedestal at LotuSphere – and called for volunteers to staff it.

There was discuss on creating an internal OpenNTF communication mechanism, such as a group Sametime, persistent Skype chat, or an Xpages team room. The decision was to use Skype at least for the time-being.