Attendees
John Head, Corey Davis, Peter Tanner, Per Henrik Lausten, Elijah Lapson,
Sean Burgess, Julian Woodward, Pete Janzen, Justin Hill, Stuart McIntyre
1. Approval of meeting minutes from
10/20/2011
Minutes Approved.
2. Publication of meeting minutes
(how these are pushed/made accessible)
Result of discussion minutes shall be posted
on the website. Peter mentioned posting minutes sooner than later adds
to the transparency of the organization. Questioned should we post minutes
right away. Decision made to post (online) minutes after approval at the
following Board meeting.
3. IP Policy - History and current
status (see attached presentation).
Peter gave a presentation on the history
of the IP policy. Implementation of the policy is a work in progress. After
much discussion went from no IP rules to a new set of rules. New rules
are flexible and pragmatic. Allowed proprietary licences with no restrictions
on the code. Separated code that has been cleared by the new rules and
code not yet cleared.
Two Main areas
A. Repository - Work in Progress.
Catalog tool used to find reused code used in projects. GPL and Apache
licensing streams.
B. Catalog - code has passed licensing
requirements.
Encryption code US rules have been simplified.
Code is scanned by scanning tool.
250 - IBM submission
100 - GBS submissions
100 from other organizations
Working on the Catalog status being more
visible.
Corey is working on getting closer to having
the new interface for the two main areas.
Summer contest resulted in 50 entries -
Peter now has tools to speed up vetting process. Open House Tools used
in process. The site is compatible with the Digital Millennium Copyright
Act requirements.
IP policy is finished whole the implementation
of the policy is unfinished. Working on getting implementation (infrastructure)
to match minimal policy requirements.
4. Finance - Budget 2012
Corey - Sub committee will work on a budget
which is required for moving forward with the Form 1024. Team will get
expected expenditures approved for the board. This will result in the building
of the budget.
Working on transfer of funds from the previous
OpenNTF Entity (Agenda
item on next meeting).
Waiting for first advertising check which
will initiate the opening of the a new bank account.
5. Nonprofit status - Moving forward with Form 1024.
Hold
6. Governance Documents
Julian Woodward responded to the last meeting
with some insightful questions They are as follows with responses during
the meeting:
[1] The anti-trust policy, section IIID,
says "The minutes of the preceding meetings shall be read and approved
at each meeting. After minutes have been approved, they shall be distributed
to all attendees within a short period following the meeting."
I think, therefore, that the first agenda item at each meeting should be
the approval of the minutes from the previous meeting.
Resolved see Item 1 and 2
[2] There was some discussion in the Skype chat about how and when the
minutes of board meetings should be published.
So "Publication of board meeting minutes" should be an agenda
item, to agreed how and when they should be published (although [1] above
seems to make it abundantly clear to me that it cannot be until the following
meeting has approved them).
Resolved see Item 1 and 2
[3] Byelaws Article IX "Disbursements" says "A process
for approving expenditures (including documenting payments received and
expenditures allocated, preventing commingling of funds, disposition of
the funds upon bankruptcy etc.) will be developed by the Board."
So "Disbursements policy" should be an agenda item for either
this next meeting or a future one.
Julian suggested bookkeeping needs to be
transparent to Board. Peter mentioned running the books by the accountant
on a quarterly basis.
[4] The Antitrust Compliance Policy, Section 1A, says "Members
should keep in mind at all times that the mission of OpenNTF is to promote
the design and development of applications and templates for IBM Lotus
Notes and IBM Lotus Domino."
Again, not massively urgent, but that does need re-wording to reflect the
newer less IBM-centric mission of OpenNTF.
Peter will rework the policy wording to
match the modified mission statement of the organization.
[5] Confidentiality
This is another driven by some discussion in Skype, where there was a suggestion
that the board members should sign some sort of NDA.
If this comes up for discussion we should be aware that Section 7 of the
Membership Agreement says "All information exchanged by Members
during the operation of OpenNTF is non-confidential." and "All
information submitted to OpenNTF will be public and non-confidential."
Tabled for a separate discussion
[6] The Copyright Infringement Notification Procedure makes reference to
John Head's name and address specifically as a point of contact. Just want
to make sure that this is still valid.
Governance Documents approved by Board.
7. IP Manager Status
Peter Announced that he has been "laid
off" as a contractor at IBM effective immediately. OpenNTF Group scrambling
to find funding for Peter Tanner's invaluable work for the OpenNTF Entity.
Looking for options for hiring Peter as a consultant. We have a quorum.
Peter Tanner excused himself from the conversation. Outstanding $4,250.00
in accounts receivable. Discussion of a contingency plan to get Peter back.
Working on approving 30 hours for Peter.
8. LotusSphere Booth
Tabled for a separate discussion
9. NDA agreement
Tabled for a separate discussion